CNS SUMMIT PRIVACY POLICY

Last Updated on 9-May-22

This “Privacy Policy” explains how CNS Summit (“CNS Summit”, “us” or “we”) collects and protects your personal information and has been compiled to better serve those who are concerned with how their Personally Identifiable Information (“PII”) is being used online. Personally Identifiable Information, as defined under federal law, is information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. California residents may have additional rights and choices with respect to Personally Identifiable Information. See YOUR CALIFORNIA PRIVACY RIGHTS for more information. Please read our Privacy Policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your PII on cnssummit.org (together with any affiliated websites, blogs, email correspondence via the Website and mobile services, the “Website”). This Privacy Policy does not apply to information collected by us offline or by any third party, including third-party links on our Website. By using the Website, you consent to our collection and use of your information as it is explained in this Privacy Policy. This Privacy Policy may change from time to time. Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check back periodically for updates.

What Personally Identifiable Information do we collect and when do we collect it?

We may collect your name, postal address, email address, phone number, company name or other details by which you may be personally identified, to help you with your experience. We collect information directly from you when you register or set up an account, make a purchase, subscribe to a newsletter, fill out a form or otherwise enter information on our Website. We also collect information automatically as you navigate through the Website, view or download videos or use certain other Website features. Information collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies.

Information You Provide Us.     This includes information you provide: (a) when setting up an account, (b) by filling in forms on our Website, (c) records and copies of your correspondence, if you contact us, (d) details of transactions you carry out through our Website, and (e) information we request when you report a problem with our Website.

Information We Collect Through Automatic Data Collection Technologies.     As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including: (a) details of your visit to our Website including traffic data, logs and other communication data and the resources that you access and use on the Website, and (b) information about your computer and internet connection, including your IP address, operating system and browser type.

We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking). Click here for information on how we respond to web browser signals and other mechanisms that enable consumers to exercise choice about behavioral tracking.

The information we collect automatically is only statistical data and does not include Personally Identifiable Information, but we may maintain it or associate it with PII we collect in other ways. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

  • Estimate our audience size and usage patterns.
  • Store information about your preferences, allowing us to customize our Website according to your individual interests.
  • Speed up your searches.
  • Recognize you when you return to our Website.

Do we use 'cookies' or other automatic data collection technologies?

The technologies we use for automatic data collection may include:

Cookies (or browser cookies).     A cookie is a small file placed on the hard drive of your computer. You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies by activating the appropriate setting on your browser. You do this through your browser settings. Since each browser is a little different, look at your browser's Help Menu to learn the correct way to modify your cookies. If you turn cookies off, some of the features that make your Website experience more efficient may not function properly. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

Flash Cookies.     Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies. For information about managing your privacy and security settings for Flash cookies, see Choices About How We Use and Disclose Your Information.

Web Beacons.     Pages of our Website and our newsletter may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened a newsletter and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

We do not collect Personally Identifiable Information automatically, but we may tie automatically collected data to PII about you that we collect from other sources or you provide to us.

Does our Website allow third-party behavioral tracking?

It's important to note that, apart from the Google services described below, our policy is to not allow third-party behavioral tracking. However, we do not control third party websites, tracking technologies or how they use their tracking technologies. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.

Google Analytics

We may use Google Analytics on our Website from time to time. We have implemented the following services:

  • Google Display Network Impression Reporting
  • Demographics and Interests Reporting

Google Analytics uses first-party cookies and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions as they relate to our Website.

How do we use your information?

We may use the information we collect from you or that you provide to us, including Personally Identifiable Information, in the following ways:

  • To present our Website and its contents to you and personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.
  • To provide you with information, products or services that you request from us.
  • To fulfill any order or other purpose for which you provide the PII.
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
  • To allow you to participate in interactive features on our Website.
  • To allow us to better service you in responding to your customer service requests.
  • To administer a promotion, survey or other Website feature.
  • To send periodic emails regarding your order or other products and services and other direct marketing purposes.
  • To follow up with you after correspondence (live chat, email or phone inquiries).
  • To notify you about changes to our Website or any products or services we offer through it.
  • In any other way we may describe when you provide the information.
  • For any other purpose with your consent.

As such, you consent to our use and disclosure (see below) of any information submitted to us via our Website or information collected when you access the Website in any manner, and you acknowledge that you have no expectation of privacy, confidentiality or privilege in such information, except where required by law.

When do we disclose your information?

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.

We may disclose Personally Identifiable Information that we collect, or you provide as described in this Privacy Policy:

  • To our subsidiaries and affiliates.
  • To contractors, service providers, and other third parties we use to support our business.
  • To collect analytics. For more information, see Google Analytics.
  • To fulfill the purpose for which you provide it.
  • For any other purpose disclosed by us when you provide the information.
  • With your consent.

We may also disclose your Personally Identifiable Information:

  • To comply with any court order, law, or legal process.
  • To enforce or apply our terms of use, if any, and other agreements, including for billing and collection purposes.
  • To investigate and help prevent potentially unlawful activity or activities that threaten the integrity of our Website or network.
  • If we believe disclosure is necessary or appropriate to protect and defend the rights, property, or safety of CNS Summit, the Website, our customers, or others.

Choices about how we use and disclose your information

We strive to provide you with choices regarding the Personally Identifiable Information you provide to us. We have created mechanisms to provide you with the following control over your information:

Tracking Technologies.     You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe's website. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.

Promotional Offers from the Company.     If you do not wish to have your contact information used by the Company to promote our own or third parties' products or services, please see our Opt-Out Policy.

California residents may have additional rights and choices with respect to your Personally Identifiable Information. Please see YOUR CALIFORNIA PRIVACY RIGHTS for more information.

Opt-Out Policy

How do you get my consent?
By using our Website, you consent to our collection of non- Personally Identifiable Information. If you do not consent to the collection of non- Personally Identifiable Information, your only recourse is to not use this Website. When you provide us with Personally Identifiable Information to set up an account, register for an event, complete a transaction, or verify your credit card information, you consent to our collecting it and using it for that specific reason only. Please note that at times we may need to send you email communications that are transactional in nature such as payment confirmations, which are communications you will not be able to opt-out of.

If we ask for your Personally Identifiable Information for a secondary reason, like marketing, we will either ask you directly for your express consent, make the submission entirely optional, or provide you with an opportunity to opt-out.

How can I opt-out?

If you prefer not to receive marketing or promotional emails from us, you may unsubscribe completely by clicking on the unsubscribe link at the bottom of the email, emailing us at:  secretariat@cnssummit.org or mailing the request to us at:

CNS Summit
Attn:  Privacy Compliance Officer
POB 910661
San Diego, CA 92191
United States

You may also send us an email at secretariat@cnssummit.org to request access to, correct or delete any Personally Identifiable Information in your account or that you have otherwise provided to us. We cannot delete your Personally Identifiable Information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

Please note that opt-out requests may take up to ten (10) business days to process.

California residents may have additional rights and choices with respect to your Personally Identifiable Information. Please see YOUR CALIFORNIA PRIVACY RIGHTS for more information.

How do we protect your information?

We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your Personally Identifiable Information. Our Website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our Website as safe as possible. We use regular Malware Scanning.

Your Personally Identifiable Information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, need to access the information in order to perform their duties, and are required to keep the information confidential. In addition, all transactions are processed through a gateway provider and the sensitive/credit card or payment information you supply is encrypted via Secure Socket Layer (SSL) technology. We do not process or store any payment transactions on our servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your Personally Identifiable Information, we cannot guarantee the security of your PII transmitted to our Website. Any transmission of PII is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

No sale of Personally Identifiable Information to third parties

We do not sell, trade, or otherwise transfer your Personally Identifiable Information to outside parties for purposes of advertising, soliciting or telemarketing.

Third-party services

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.

However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions. For these providers, we recommend that you read their privacy policies so you can understand the manner in which your Personally Identifiable Information will be handled by these providers.

In particular, remember that certain providers may be located in or have facilities that are located in a different jurisdiction than either you or us. So, if you elect to proceed with a transaction that involves a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

Once you leave our Website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy.

Third-party links

We do not include or offer third-party products or services on our Website. We may from time to time include third-party links to our patrons, sponsors, partners and other similar persons or parties. When you click on such a link, it will direct you away from our Website. We are not responsible for the privacy practices of other websites and we encourage you to read their privacy statements.

Exclusions; Unsolicited information

This Privacy Policy does not apply to any information collected by CNS Summit other than information collected through the Website. This Privacy Policy shall not apply to any unsolicited information you provide to us through the Website, posting to public areas of the Website or any other means.

Children under the age of 16

Our Website is not intended for use by children, especially those under 16 years of age. When it comes to the collection of Personally Identifiable Information from children under the age of 13 years old, the Children Online Privacy Protection Act (“COPPA”) puts parents in control. The Federal Trade Commission, United States' consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children's privacy and safety online. We do not knowingly solicit, market or collect Personally Identifiable Information from children under the age of 16 years old. If you believe that a minor has disclosed Personally Identifiable Information to us, please report this to us immediately by emailing: secretariat@cnssummit.org. California residents under 16 years of age may have additional rights regarding the collection and sale of their Personally Identifiable Information. See YOUR CALIFORNIA PRIVACY RIGHTS for more information.

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information. 
In order to be in line with Fair Information Practices we will notify our users via in-site notification within 1 business day, should a data breach occur: We will. 

We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.

CAN-SPAM Act

The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations. We collect your email address in order to send information, respond to inquiries, and/or other requests or questions

To be in accordance with CAN-SPAM, we agree to the following:

  • Not use false or misleading subjects or email addresses.
  • Identify the message as an advertisement in some reasonable way.
  • Include the physical address of our business or Website headquarters.
  • Monitor third-party email marketing services for compliance, if one is used.
  • Honor opt-out/unsubscribe requests quickly.
  • Allow users to unsubscribe by using the link at the bottom of each email.

If at any time you would like to unsubscribe from receiving future emails, you can either use the unsubscribe link at the bottom of the email or contact us directly as provided in the Opt-Out Policy.

Please note that opt-out requests may take up to ten (10) business days to process.

YOUR CALIFORNIA PRIVACY RIGHTS

This section supplements the information contained in the Privacy Policy and applies solely to all visitors, users, and others who reside in the State of California.

DO NOT TRACK Disclosures:     Your web browser may allow you to send a ‘do not track’ request with your browsing traffic so you can browse anonymously. We honor Do Not Track (“DNT”) signals and do not track, plant cookies, or use advertising when a DNT browser mechanism is in place. DNT is a standard that is still under development, so CNS Summit will continue to develop its Privacy Policy in accordance with best business practices. To learn about Do Not Track, please click here.

California Online Privacy Protection Act:
CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law's reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting Personally Identifiable Information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals or companies with whom it is being shared.

As defined under California’s Online Privacy Protection Act (“CalOPPA”), Personally Identifiable Information includes, but is not limited to, your first and last name, home or other physical address, email address, telephone number, social security number, any other identifier that permits online or physical contacting of a specific individual, or information about a user that the website or online service collects online from the user and maintains in personally identifiable form, combined with one of the other elements.

In accordance with CalOPPA, we agree to the following:

  • Users can visit our Website anonymously.
  • We will add a link to our Privacy Policy on our home page or as a minimum, on the first significant page after entering our Website.
  • Our Privacy Policy link includes the word 'Privacy' and can easily be found on the page specified above.
  • You will be notified of any Privacy Policy changes on our Website.
  • See Opt-Out Policy for how you can change your Personally Identifiable Information.

California Consumer Privacy Act; California Privacy Rights Act

On January 1, 2020, new privacy protections for consumers were implemented for companies meeting certain criteria under the California Consumer Privacy Act of 2018 (“CCPA”). In November 2020, California voters approved the California Privacy Rights Act (“CPRA”), which will go into effect on January 1, 2023. In the meantime, the CCPA remains in effect. Although CNS Summit does not meet the criteria to require implementation of the CCPA, we are still committed to protecting the privacy of our customers and visitors to our Website. We will continue to evaluate our privacy practices in accordance with developments in the California law and best business practices.

Residents of the State of California have the right to request certain details about how their information was shared with third parties during the preceding year for direct marketing purposes from companies that conduct business in California. Alternately, a company can comply with the law by providing clear opt-out capability to users. CNS Summit has elected to comply with the law by allowing California residents to opt-out of having their information shared with third parties for direct marketing purposes. To opt-out, please follow the process described above.

Keep in mind if you opt-in to the Website by using a different email address, you may still receive materials from us at that different email address.

California's "Shine the Light" law

California’s “Shine the Light” law permits users of certain websites that are California residents to request certain information regarding disclosure of Personally Identifiable Information to third parties for their direct marketing purposes. While CNS Summit does not meet the criteria to require implementation of “Shine the Light” law, if you have concerns about our direct marketing practices, please Contact Us.

Changes to our Privacy Policy

It is our policy to post any changes we make to our Privacy Policy on this page. If we make material changes to how we treat our users' Personally Identifiable Information, we will notify you by email to the email address specified in your account or through a notice on the Website home page. The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this Privacy Policy to check for any changes. Your continued use of our Website following the posting of changes constitutes your acceptance of such changes.

Contacting us

If there are any questions regarding this Privacy Policy, the ways in which CNS Summit collects and uses your information, your choices and rights regarding such use, or wish to exercise your rights under California law, you may contact us using the information below.

CNS Summit
Attn:  Privacy Compliance Officer
POB 910661
San Diego, CA 92191
United States
secretariat@cnssummit.org

If you need to access this Privacy Policy in an alternative format due to having a disability, please contact secretariat@cnssummit.org.